NHS CAMF software relaunched for improved productivity and cost savings


Asckey Data Services launches the newest version of flagship estates and facilities tool

Following a period of intense product development, user consultation and testing, Cambridgeshire-based software developer, Asckey Data Services, has launched the newest version of its flagship CAFM software product, fmfirst(r) estates and facilities v2014.1.

This NHS facilities management specialist software supports managers in making essential cost and resource savings. This latest release focuses on enhancements to all essential functionality with a strong focus on mobile functionality in particular.

The fmfirst(r) product suite is an interactive range of facilities management modules that allow users to manage all essential tasks including planned preventative and scheduled tasks through a centralised help desk. The system covers essential functions including asset management, property management, finance and purchasing, project management, staff management, document management and reporting. The improved control of document printing in v2014.1 is another significant contribution from Asckey towards a paperless NHS.

This improved communication means significant time is saved and status reports can be accessed in real time

New features within v2014.1 include enhanced Loan Store functionality. Tracking essential assets ensures that all equipment is put to the best possible use. Where an asset has been identified as loanable, the system tracks the loan status. Within the healthcare sector, tracking and maintaining vital equipment is essential. The Maintenance Contracts Module of fmfirst(r) estates and facilities allows total control of contracts held by third-party companies/organisations. By linking assets and orders, the module can be used for periodic inspection type contracts or where direct labour staff are replaced by contractual staff.

The addition of Shift Patterns to the Staff Management module enables managers to track attendance to be able to ensure service continuity.

Under the Stock Control Module, the addition of a stock multiplier into the stock transactions process ensures that stock item calculations are precise in order to enable accurate costs tracking. Within mobile stock control multiple stock items can now be checked out onto a single ticket in one transaction.

Additional features within the increasingly popular Mobile Task Management (MTM) function enable supervisors to easily create and allocate tasks directly from the Help Desk or from within the mobile application. This gives greater flexibility and eliminates the need to access a central workstation. Added document management features within MTM allow for documents to be downloaded and viewed on a mobile device, allowing contractors access to vital information at task location. MTM can make significant improvements to productivity.

Bernard Hill, commercial director at Asckey, said: “The Task Management improvements further strengthen links between helpdesk and Mobile Task Management. Completed tasks can be accessed via a mobile device, checked for accuracy and amended if necessary. Charges against tasks can be tracked via the new task dashboard and any repeat charges can be allocated to the correct task. This improved communication means significant time is saved and status reports can be accessed in real time."

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This expansion of mobile functionality enables increases in workforce efficiency. Staff travel time is reduced as tasks are allocated remotely to contractors who can then provide live status updates to the central CAFM system via a mobile device.

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